Match ICT Needs
with the strategic direction of the organisation
Created by
UPTOWN IT
For
<<CUSTOMER>>
YOUR NAME:
YOUR STUDENT NUMBER:
PROJECT REFERENCE:
Contents
Remove all blue text once your report is completed. The blue text is intended at giving you some pointers for the report content.
Part 1: Evaluate current strategic plan and propose changes
The project requires you to analyse and evaluate the strategic planning to determine the potential business gaps, improvements and opportunities. Your results will be provided in the form of a report.
Analyse the strategic planning requirements in accordance with information previously requested. Create a list of (minimum 5) questions for the sections that have not fully requested and/or understood from your initial meeting, including policies and procedures that you consider require further clarification to be correctly interpreted. These questions will be answered by the client during a further meeting.
Attend a second client meeting (with your teacher) . Make sure that you are prepared for the meeting. Meeting preparation includes:
Having read and analysed the previous information gleamed from the client.
Having created a list of questions to guide the conversation, including questions related to policies, procedures and practices and may be relevant for this project.
Discuss improvement opportunities and possible proposed changes.
Create gap analysis evaluating and comparing current state and desired state and determine ICT gap. Desired state of the ICT system must align with your client’s policies and procedures. Include proposed operating systems, hardware and security improvements.
Write an email to authorised personal of your client documenting:
Gaps and proposed changes (gap analysis from 1.3).
Improvement opportunities from 1.2.
Suggest 3 current and emerging systems and product trends and directions that will be beneficial for business.
1.1 Questions for the further client meeting:
1.
2.
3.
4.
5.
…
1.2 Answers from the further client meeting:
1.
2.
3.
4.
5.
…
1.3 Gap Analysis:
Compare-and-contrast graphical organiser chart (eg: Venn diagram):
And…
| ITEMS | ADVANTAGES | DISADVANTAGES |
| Old processes and data flow | ||
| New processes and data flow |
1.4 Email to client:
To:
From:
CC:
BCC:
Date:
Subject:
Hi <Manager>
Email content.
Regards,
<Systems Analyst>
———————————————-
<Systems Analyst>
———————————————–
Part 2: Evaluate effect of changes
Considering the desired state in gap analysis in part 1, create an evaluation table to analyse the impact of the proposed changes including:
2.1 Evaluate difficulty level of implementing proposed changes.
2.2 Prioritise proposed changes, refine opportunities and assist in scheduling implementation.
2.3 Identify strategic objective of organisation for each proposed change.
|
Evaluation – Impact of Proposed Changes |
|||
|
PROPOSED CHANGES |
OBJECTIVES (2.3) |
PRIORITY (2.2) |
DIFFICULTY LEVEL (2.1) |
2.4 Email the evaluation table to your supervisor in Uptown IT for improvement feedback.
To: <Supervisor>
From:
CC:
BCC:
Date:
Subject:
Hi <Supervisor>
Email content…
Regards,
<Systems Analyst>
———————————————-
<Systems Analyst>
———————————————–
Part 3 Plan implementation of changes
3.1 Using gap analysis you have proposed in part 1 and considering impact evaluation in part 2, develop an action plan to implement proposed changes including (Use Microsoft Project or equivalent software to complete the action plan):
Prioritise schedule consistent with organisational policies and procedures.
Method or strategy.
Timeframe or target.
Organisational policies and procedures check.
Standards (if required).
3.2 Write an email to your supervisor in Uptown IT providing the action plan and requesting feedback and approval
3.1 Microsoft Project (or equivalent software) Plan:
Provide screen image(s) Microsoft Project (or equivalent software) Plan here. Include your Microsoft Project Plan File (or an equivalent file from your project management software) with your submission.
3.1 Email to supervisor:
To: <Supervisor>
From:
CC:
BCC:
Date:
Subject:
Hi <Supervisor>
Email content…
Regards,
<Systems Analyst>
———————————————-
<Systems Analyst>
———————————————–
| IMPLEMENTATION PLAN REPORT SIGNOFF
Signing off on this document signifies that the Implementation Plan Report complies with the Client Business requirements. |
|
| Project Manager
Signature: Date: |
Systems Analyst
Signature: Date: |
| IMPLEMENTATION PLAN REPORT NOT APPROVED
Please provide feedback on the changes needed. |
|