Learner Assessment Pack
BSBFIN601
Manage organisational finances
Australis Institute of Technology and Education (AITE)
Level-2, 25 George Street, Website: https://www.aite.edu.au
© 2020 Australis Institute
BSBFIN601 – Manage organisational finances (Release 1)
This resource has been developed for Precision Group (Australia) by the Academy of Professional Excellence (APEX) Pty Ltd. Email: [email protected] Website: www.apexeducation.edu.au |
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Copyright Notice
No part of this resource may be reproduced in any form or by any means, electronic or mechanical, including photocopying or recording, or by an information retrieval system without written permission from Precision Group (Australia). Legal action may be taken against any person who infringes their copyright through unauthorised copying. These terms are subject to the conditions prescribed under the Australian Copyright Act 1968. |
Disclaimer
Precision Group (Australia) has made a great effort to ensure that this material is free from error or omissions. However, you should conduct your own enquiries and seek professional advice before relying on any fact, statement or matter contained in this document. Precision Group (Australia) is not responsible for any injury, loss or damage as a result of resource included or omitted from this material. Information in this course material is current at the time of publication. |
Version Control & Document History
Date |
Summary of modifications |
Version |
23 December 2020 |
Version 1 final produced following assessment validation. |
1.0 |
Table of Contents
Resources Required for Assessment 10
Accessing Intranet Pages and External Links 12
Workplace Project Assessment 31
Task 1: Review Financial Statements and Software 33
Task 3: Confirm Management Literacy on Budgets, Reporting, and Delegations 46
Task 4: Review and Analyse Financial Information 49
Assessment Workbook Checklist 59
Assessment Workbook Checklist 60
Learner Assessment Pack
This Learner Assessment Pack is designed for you to complete the assessment for BSBFIN601 – Manage organisational finances (Release 1). It may refer to your own workplace/organisation, or to a simulated business provided by your assessor.
The assessment tasks include Short Answer Questions where you need to demonstrate your knowledge and understanding of the unit, and the Practical Assessment, where you need to demonstrate your skills required in the unit. It is recommended that you complete the Practical Assessments in your own workplace/organisation. If you don’t have access to a real workplace, you can complete the assessment in a simulated environment where resources and conditions similar to a workplace must be accessed. Ensure to discuss this with your assessor prior to commencing with the assessment.
Each Learner Assessment Pack is made up of four parts:
Assessment Delivery
Learner Information
Steps for Learner
Assessment Agreement
Assessment Tasks
Assessment Tasks, including:
Short Answer Questions
Practical Assessment
Assessment Workbook Checklist
Assessment Workbook Checklist
Recording
Record of Assessment
Before you commence your assessment, ensure that you have a good knowledge of the subject, have thoroughly read your Learner Resource, and clearly understand the assessment requirements and the expectations of the industry to which the assessment is related.
Assessments are designed to be completed using your industry/organisation, but your Registered Training Organisation (RTO) may assist you by contextualising the unit to be completed in a simulated workplace environment.
You will be required to demonstrate knowledge and skills which must be observed directly by your assessor. Where the observation task may be difficult for the assessor to directly observed, a video recording of the practical observation task must be submitted as supplementary evidence. Verification from at least one third-party signatory, and preferably two or more witnesses is required to confirm your demonstration of these practical knowledge and skills. These witnesses would usually be your current or recent supervisors, or your assessor.
The practical assessment tasks may be completed using your own workplace, a simulated environment, or a mix of both, as instructed by your assessor. To contextualise this assessment to your industry/organisation, you may be asked by your assessor to provide additional information based on your industry/organisation.
Instructions are given for each task. If you have questions, or unclear how to proceed, consult with your assessor.
Records of all aspects of the assessment must be kept in your Learner Assessment Pack
The record of assessment is a legal document and must be signed, dated, and a copy stored as required by your Registered Training Organisation (RTO).
Your Learner Assessment Pack:
Upon receiving your Learner Assessment Pack, discuss with your assessor the expectations and requirements of this assessment. You may also need to supply contact details of one or two work referees who can confirm your skills in the industry.
Discuss with your assessor if you intend to undertake the practical assessment tasks based on your employing organisation, in a simulated business, or in a mix of both.
Your Learner Assessment Pack is where you will get the task information. Complete each task as instructed using either your own workplace, or using a simulated business, as discussed with your assessor.
After you complete your assessment, gather and submit your evidence documents as detailed in the task(s) in the timeframe agreed with your assessor.
Your assessor will advise you if there are any further steps for you to take to satisfactorily complete this assessment.
Adapted Reasonable Adjustment in teaching, learning and assessment for learners with a disability – November 2010 – Prepared by – Queensland VET Development Centre
Reasonable adjustment in VET is the term applied to modifying the learning environment or making changes to the training delivered to assist a learner with a disability. A reasonable adjustment can be as simple as changing classrooms to be closer to amenities or installing a particular type of software on a computer for a person with vision impairment.
Why make a reasonable adjustment?
We make reasonable adjustments in VET to make sure that learners with a disability have:
The same learning opportunities as learners without a disability, and
The same opportunity to perform and complete assessments as those without a disability.
Reasonable adjustment applied to participation in teaching, learning and assessment activities can include:
Customising resources and assessment activities within the training package or accredited course
Modifying the presentation medium
Learner support
Use of assistive/adaptive technologies
Making information accessible both before enrolment and during the course
Monitoring the adjustments to ensure learners needs continue to be met
Assistive/Adaptive Technologies
Assistive/Adaptive technology means ‘software or hardware that has been specifically designed to assist people with disabilities in carrying out daily activities’ (World Wide Web Consortium – W3C). It includes screen readers, magnifiers, voice recognition software, alternative keyboards, devices for grasping, visual alert systems, digital note-takers.
IMPORTANT:
Reasonable adjustment made for collecting learner assessment evidence must not impact on the standard expected by the workplace, as expressed by the relevant unit(s) of competency. For example, if the assessment were gathering evidence of the learner’s competency in writing, allowing the learner to complete the assessment verbally would not be a valid assessment method. The method of assessment used by any reasonable adjustment must still meet the competency requirements.
Resources Required for Assessment
To complete the Practical Assessment tasks, you will require access to:
Computer with internet and email access and a working web browser
Installed software: Word, Adobe Acrobat Reader, Excel, Financial management software (e.g. Xero, MYOB, SAP)
A workplace, or a simulated workplace environment that will allow you access to:
Relevant information on financial requirements, including:
Statutory requirements for business taxes
Printed or online sources relevant to statutory requirements for financial management, including government websites
Workplace documentation, including:
Profit & Loss Statements for the previous two financial years
Cash Flow Statements for the previous two financial years
Cash Flow forecast for the current financial year
A business plan for the current financial year, with relevant initiatives and month-wise revenue and spending planned for the current financial year
Transaction recording policies and procedures
Policies & procedures on developing a budget
The workplace/organisation’s financial policies & procedures, which reflect the organisational compliance requirements for:
Financial reporting requirements
Financial delegations
Misappropriation of funds
A copy of the following workplace/organisation’s documents for the current financial year-to-date:
Profit & Loss Statement and budget allocations.
Cash Flow Statement and budget allocations.
Ageing Summaries for accounts receivable (AR) and accounts payable (AP)
Audit trail reports for the Profit & Loss Statement and Cash Flow Statement
Organisational risk management policies and procedures related to due diligence of the organisation’s financial processes
Organisational financial reporting policies & procedures relevant to financial reporting requirements.
Organisational documents relevant to financial management processes, such as:
Policies & Procedures
Guidelines
Manuals
People, including:
At least two managers and two supervisors with whom to discuss the budgets with.
Managers and supervisors must be the same people to who the learner circulated the budget documents in Workplace Project Task 3 Part A.
At least two relevant stakeholders from whom you will seek inputs on your draft Financial recommendations in Workplace Project Task 5.
Accessing Intranet Pages and External Links
Throughout this workbook, you will be asked to access specific pages from the simulated business, Bounce Fitness and/or external webpages. Links to these pages are formatted in Blue Text.
To access these, hold the Ctrl key for Windows users while clicking on these links. For Mac users, directly click the link.
The simulated business, Bounce Fitness, can be accessed by going to http://bouncefitness.precisiongroup.com.au.
Login to Bounce Fitness using the username and password provided by your Registered Training Organisation (RTO).
Instructions:
Complete this section in the Learner Assessment Pack for each learner. Discuss each section of the Assessment Agreement with the learner to identify the Delivery Method and Assessment Pathway to be undertaken (refer to the Practical Assessment), and to ensure that the Assessment Conditions are present in the assessment environment. Tick each section as applicable to the learner’s situation. Have the learner and you sign the confirmation at the end of this agreement. |
Please tick at least one of the following for each section: |
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Delivery Method |
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Classroom |
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Small Group |
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One-on-One |
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Online |
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Other (please describe) |
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Assessment Pathway (for Practical Assessment) |
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Learner’s Organisation (Pre-assessment meeting conducted) |
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Simulated Workplace Environment (Contextualised by RTO) |
Assessment Conditions |
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Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry. This includes access to: | |
Financial data |
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Relevant legislation and Australian Tax Office requirements |
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Examples of business plans, profit and loss statements, cash flows and ageing summaries |
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Organisational financial policies and procedures |
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Financial management software. |
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Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards. |
I confirm that the activities and assessment completed as part of this unit are my own work, and comply with all relevant copyright and plagiarism rules. I understand that if there is any doubt of the authenticity of any piece of my assessment, I can be orally examined, and the signatory of evidence records may be contacted. |
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Learner’s name |
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Learner’s signature |
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Date |
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Assessor’s name |
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Assessor’s signature |
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Date |
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End of Assessment Agreement
Learner Assessment Pack
Tasks
Complete all tasks in this assessment as instructed. If you have questions, consult with your assessor.
Contextualisation of Assessments by RTOs
Contextualisation is the process of modifying assessment tools to make learning more meaningful for your learners and their employers.
Precision Group (Australia) recommends that your RTO contextualise the assessment tools to suit particular industry requirements and specific organisational requirements before using them. Contextualisation must retain the integrity of the assessment and the outcome of the unit of competency.
Question 1 | ||
Complete the table below.
Identify the four phases of reviewing a financial statement to monitor your profits and losses. Briefly explain how each phase is conducted to establish and review your profits and losses. |
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Phase of Reviewing Financial Statements |
How Each Phase is Conducted to Establish and Review Profits and Losses |
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Question 2 | ||
Complete the table below.
Identify at least four ethical standards for financial probity in businesses. Identify at least one workplace task that will allow you to demonstrate adherence to each identified standard. |
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Ethical Standard for Financial Probity |
Workplace Task That Will Demonstrate Adherence to Ethical Standard |
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Question 3 | ||
Complete the table below.
Identify at least three financial declarations a business can make to ensure financial probity. Briefly describe the conditions that indicate the need to make each identified financial declaration. |
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Financial Declaration |
Conditions That Indicate That the Need to Make Each Identified Financial Declaration |
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Question 4 |
Answer the questions about the following principles of accounting and financial systems. |
Recognition of revenue Describe when revenue is earned. |
Recognition of expenses Describe when an expense is occurred. |
Accrual accounting Explain why transactions are recorded as they occur even if payment has not yet been received by the workplace/organisation. |
Going concern Explain why it is always assumed that an organisation will continue to operate for the foreseeable future. |
Monetary unit Explain why items in a financial system must have a monetary value. |
Question 5 | ||
Complete the table below.
For each specified function of financial management software, identify at least two workplace tasks that are accomplished by financial management software. Briefly describe the purpose of each identified workplace task in the management of finances in your workplace/organisation. |
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Function of Financial Management Software |
Workplace Task Accomplished by Financial Management Software |
Purpose of Workplace Task in Managing Finances in Workplace/Organisation |
Budgeting |
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Function of Financial Management Software |
Workplace Task Accomplished by Financial Management Software |
Purpose of Workplace Task in Managing Finances in Workplace/Organisation |
Cash flow management |
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Financial reporting |
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Question 7 | ||
Answer the following questions about Australian Tax Office (ATO) requirements on Goods and Services Tax (GST). | ||
Identify the six business categories that are required to register for GST. |
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List the six actions the ATO requires a business qualified for GST to do. |
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Identify how much time a business has to register for GST after qualifying. |
Question 8 | ||
Answer the following questions about Australian Tax Office (ATO) requirements on Company Tax. | ||
Briefly explain how you can determine the amount of company tax your workplace/organisation is required to pay. |
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Briefly explain the difference in the company tax that an Australian resident company and a non-resident company is subject to. |
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Question 9 | ||||
Answer the following questions about Australian Tax Office (ATO) requirements on Pay As You Go (PAYG). | ||||
Briefly explain the difference between PAYG instalments and PAYG withholding. |
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Complete the table below. Identify the two ways a business can pay PAYG instalments. Briefly describe how a business can use each identified way to pay PAYG instalments. |
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Way to Pay PAYG Instalments |
How to Use This Way to Pay PAYG Instalments |
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Identify the four payments tax is withheld from under PAYG withholding. |
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This workplace project assessment requires you to manage finances for at least one organisation or work area. While doing so, you must review previous financial statements; prepare, implement and revise a budget; contribute to financial bids and estimates; communicate with other people; and analyse the effectiveness of existing financial management approaches.
This assessment is divided into five tasks: Task 1: Review Financial Statements and Software Task 2: Develop Budgets Task 3: Confirm Management Literacy on Budgets, Reporting, and Delegations Task 4: Review and Analyse Financial Information Task 5: Report on Finances This project requires you to complete the assessment tasks in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry. Each task comes with a set of instructions. You are to follow and perform these instructions while being observed by the assessor and/or submit any required documentation. Before starting this assessment, your assessor will discuss with you these tasks, including instructions and guidance for satisfactorily completing them. |
You are required to:
Complete the tasks within the time allowed, as scheduled in-class roll. Review previous financial statements Prepare, implement and revise a budget that aligns with the business plan; is based on research and analysis of previous financial data and cash flow trends; and meets compliance, statutory and organisational requirements Contribute to financial bids and estimates Communicate with other people, including reporting on financial activity and making recommendations; and ensuring that managers and supervisors understand key elements of relevant budgets Analyse the effectiveness of existing financial management approaches, including reviewing financial management software; managing risks of misappropriation of funds; ensuring systems are in place to record all transactions; maintaining and audit trail; and complying with due diligence. Resources Required for Assessment Resources you need to access to complete the project assessment are outlined in the Resources Required for Assessment section of this workbook, and in the corresponding Assessor’s Checklist and/or Observation Form of each task. Discuss each requirement with your assessor before commencing with each task. They will organise the resources required for this assessment. IMPORTANT: Additional workplace resources may be required upon the contextualisation of this assessment.
Forms and Templates Generic forms and templates are provided in the project tasks, unless otherwise specified. These can be accessed from the following link: If you are currently in a workplace, use similar workplace templates and forms used by your organisation to complete each assessment task. Discuss with your supervisor and your assessor first to ensure that the forms/templates you will use from your organisation cover all criteria required by each assessment task. Review these forms and templates with your assessor before starting the task. |
Task 1: Review Financial Statements and Software
ASSESSMENT INSTRUCTIONS |
This task will require you to determine:
if the workplace/organisation’s business plan for the current financial year is on target to be met based on an analysis of financial reports; and suitability of financial management software for use in the workplace/organisation. This task is divided into two parts: Part A. Review Financial Statements To complete this task, you must: Access and review statutory requirements for business taxes. Business taxes may include pay-as-you-go (PAYG) business income tax, goods & services tax, PAYG withholding tax, and fringe benefits tax. Identify at least two statutory requirements for: Business tax compliance Business tax liabilities Business tax compliance refers to legal requirements that the workplace/organisation must comply with in terms of their financial management. Business tax liabilities may include amounts that the workplace/organisation is required to pay the Australian Taxation Office (ATO) as part of their periodic Business Activity Statement (BAS). Access and review the workplace/organisation’s: Profit & Loss Statement for the previous two financial years Cash Flow Statement for the previous two financial years Cash Flow Forecast for the current financial year Identify the Net Profit/Loss from the Profit & Loss Statement for both the financial years and assess their key reasons (drivers). Reasons are drivers and may be any of the line items in the Profit & Loss Statement, such as Sales, Cost of Goods Sold, Operating Costs. |
For both, existing and alternative software: Identify at least two strengths and two weaknesses. Identify at least two threats that the financial management software poses to financial management. Determine the suitability of the financial management software for financial management in the workplace/organisation, based on analysis of their respective strengths, weaknesses, and threats posed. You must explain why you assess that the software is suitable (the strengths outweigh the combined weaknesses and threats posed) or unsuitable (the combined weaknesses and threats posed outweigh the strengths). Complete Table B in the following pages with the information identified.
Review Workplace Project Task 1 – Assessor’s Checklist before starting this task. This form outlines the following: Resources you are required to access to complete the task. All criteria your submission must address to satisfactorily complete this task. You assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Submit your workbook responses for this task to your assessor before starting with the next task. You must also submit the following as supplementary evidence: A copy of the statutory requirements for business taxes that were reviewed. A copy of the workplace/organisation’s documents that were reviewed: Profit & Loss Statements for the previous two financial years. Cash Flow Statements for the previous two financial years. Cash Flow Forecast for the current financial year. Business plan that has yet to be implemented. Transaction recording policies and procedures. IMPORTANT Please block out any confidential organisational information in the submitted documents. |
Complete the tables with required information below. You will use this information to prepare a budget in Workplace Project Task 2. |
Date of completion of this task |
Table A |
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Statutory Requirements for Business Tax |
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Business Tax Compliance |
Business Tax Liability |
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Identify at least two statutory requirements for business tax compliance. | Identify at least two statutory requirements for business tax liabilities. | ||||||||||||||||
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Profit & Loss Statements |
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Identify the Net Profit/Loss from the Profit & Loss Statement for both the financial years and assess their key reasons (drivers). | |||||||||||||||||
Net Profit/Loss ($) |
Reason |
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Previous Financial Year
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Year Before Previous Financial Year
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Cash Flow Statements |
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Identify the monthly and quarterly Net Cash Flow trends for the current financial year from the Cash Flow Statements and forecast. | |||||||||||||||||
Monthly Net Cash Flow ($) |
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Month 1
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Month 2
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Month 3
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Month 4
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Month 5
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Month 6
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Month 7
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Month 8
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Month 9
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Month 10
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Month 11
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Month 12
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Quarterly Net Cash Flow ($) |
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Quarter 1
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Quarter 2
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Quarter 3
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Quarter 4
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Business Plan |
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Analyse at least two initiatives and one critical date for each initiative in the business plan to assess if they will be met based on your review of the Profits/losses and cash flow trends. | |||||||||||||||||
Initiative |
Critical Date and Funding Requirement |
Analysis |
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Critical Date: |
Cash flow forecast at critical date ($): |
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Funding requirement at critical date ($):
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Critical Date: |
Cash flow forecast at critical date ($): |
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Funding requirement at critical date ($):
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Is funding requirement at critical date met? (Yes/No): |
Table B |
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Existing Financial Management Software |
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Identify the existing financial management software used by the workplace/organisation | ||
Name: Version: |
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Recording of Transactions |
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Tick the appropriate box to identify if the existing financial management software is being used to record all transactions. | Tick the appropriate box and identify any transactions that are conducted by the workplace/organisation, which are not being recorded by the existing financial software. | Tick the appropriate box and identify the system(s) being used for recording these transactions. |
Yes, all transactions are being recorded in the existing financial management software. No, some transactions are not being recorded in the existing financial management software. |
Not applicable. All transactions are being recorded in the existing financial management software. The following transactions are not being recorded in the existing financial management software.
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Not applicable. All transactions are being recorded in the existing financial management software. The transactions that are not being recorded in the existing financial management software are being recorded in the following systems.
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Suitability |
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Strengths |
Weaknesses |
Threats |
Assessment of Suitability |
Identify at least two strengths of the financial management software | Identify at least two weaknesses of the financial management software | Identify at least two threats that the financial management software poses to financial management | Explain why you assess that the software is suitable (the strengths outweigh the combined weaknesses and threats posed) or unsuitable (the combined weaknesses and threats posed outweigh the strengths) |
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Suitable (Yes/No): Explanation: |
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Alternative #1 Financial Management Software |
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Identify an alternative financial management software | |||
Name: Version: |
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Suitability |
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Strengths |
Weaknesses |
Threats |
Assessment of Suitability |
Identify at least two strengths of the financial management software | Identify at least two weaknesses of the financial management software | Identify at least two threats that the financial management software poses to financial management | Explain why you assess that the software is suitable (the strengths outweigh the combined weaknesses and threats posed) or unsuitable (the combined weaknesses and threats posed outweigh the strengths) |
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Suitable (Y/N): Explanation: |
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Alternative #2 Financial Management Software |
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Identify an alternative financial management software | |||
Name: Version: |
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Suitability |
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Strengths |
Weaknesses |
Threats |
Assessment of Suitability |
Identify at least two strengths of the financial management software | Identify at least two weaknesses of the financial management software | Identify at least two threats that the financial management software poses to financial management | Explain why you assess that the software is suitable (the strengths outweigh the combined weaknesses and threats posed) or unsuitable (the combined weaknesses and threats posed outweigh the strengths) |
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Suitable (Y/N): Explanation: |
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ASSESSMENT INSTRUCTIONS |
This task will require you to develop a Profit & Loss budget and a Cash Flow budget using the data gathered in Workplace Project Task 1, in compliance with statutory and organisational requirements.
The budgets will be circulated later in Workplace Project Task 3. Use your workplace/organisation’s template to complete this task. To complete this task, you must: Review the data and information gathered in Workplace Project Task 1. This includes: Profit & Loss Statement of the workplace/organisation for the previous two financial years. Cash Flow Statement of the workplace/organisation for the previous two financial years. Cash Flow Forecast for the current financial year. The workplace/organisation’s business plan for the current financial year, with relevant initiatives and month-wise revenue and spending planned for the current financial year. Access and review the statutory requirements for financial management. Statutory requirements are legal compliance requirements that come from laws passed by the government that can be accessed from the websites of the Australian Securities and Investments Commission (ASIC) and the Australian Taxation Office (ATO), such as reporting periods and tax payment timings. Access and review your workplace/organisation’s financial policies & procedures, which reflect the organisational compliance requirements for developing a budget. Organisational requirements may include legal and organisational policies and guidelines, reporting requirements, and standard financial analysis techniques. Identify all the initiatives planned for the current financial year from the business plan. Initiatives refer to financial bids by different parts of the organisation that are selected to help the organisation implement business strategies, ensuring that there are specific milestones to follow and goals to meet. |
Task 3: Confirm Management Literacy on Budgets, Reporting, and Delegations
Review the following forms: Workplace Project Task 3 – Assessor’s Checklist Workplace Project Task 3 – Observation Form These forms outline the following: Resources you are required to access to complete the task. All criteria your submission must address to satisfactorily complete this task. All practical skills you need to demonstrate to satisfactorily complete the observation task. You assessor will discuss these resources with you, and the criteria outlined in these forms prior to this assessment. Submit evidence of circulation of budgets to managers and supervisors. Evidence must be at least one of the following: Email correspondence Business letter Submit evidence of your discussion with the managers and supervisors. Evidence must be any of the following: Meeting minutes Video/audio recording of the meeting conducted with the managers and supervisors When submitting video/audio recording as evidence, ensure to inform the people involved in the purpose of the recording before doing so. |
Task 4: Review and Analyse Financial Information
Complete the Budget Variance Analysis template. You must: Calculate the variances between the budget allocations and actual year-to-date performance for the line items in the Profit & Loss Statement. Then interpret the variances as favourable or unfavourable. Line items must include at least: Total Revenue Total Cost of Goods Sold/ Cost of Sales Gross Profit Total Operating Costs Operating Profit Net Profit Calculate the variances between the budget allocations and actual year-to-date performance for the line items in the Cash Flow Statement. Interpret the variance for Cash from Operating activities as favourable or unfavourable. Opening and Closing Cash Balances should reconcile with Total Cash increase/decrease during the period. Line items must include at least: Cash from Operating activities Cash from Investing activities Cash from Financing activities Total Cash Identify discrepancies between the budget allocations and actual performance as follows: At least two discrepancies using audit trail reports. At least two discrepancies using ageing summaries for accounts receivable (AR) and accounts payable (AP). Recommend revisions that will align the discrepancies with the budgeted allocation for their respective line items. For example, the discrepancy in local promotion expenses may have been a legitimate result of a one-off approval taken from Head Office and have caused an unfavourable variance of $50,000. The revision to the budget would need to be an increase of $50,000 to remove the effect of the discrepancy. Whether or not such a budget revision is permitted in your organisation will depend on the organisational policies & procedures. For this task, it is sufficient to identify the revision required. |
Part B. Identify and Manage the Risks of Misappropriation of Funds
To complete this task, you must: Access and review the organisational risk management policies and procedures related to due diligence of the organisation’s financial processes. Complete the Financial Transaction Risk Management Plan template. Identify at least two discrepancies between the budget allocations and actual performance which cannot be fully explained using the audit trail reports and hence require further investigation. For example, the discrepancy may be traced in the audit trail report to a funds transfer to an external party without sufficient information on the party or the purpose of transfer. Identify the following risk management components to manage the risk of misappropriation of funds for each discrepancy you have identified. Any transaction that you have identified as needing further investigation to explain it fully can be potentially fraudulent and open to misappropriation of funds. Your ratings for the aspects below must correspond with the organisational risk management tools specified in the organisational policies and procedures. If your organisation does not have risk management tools, your responses must correspond with the risk rating matrices provided in the generic Financial Transaction Risk Management Plan template. Risk Description Risk Assessment. This includes: Likelihood (L) Impact (I) Risk Rating (R) Priority Level Control Measure |
Part B. Prepare Draft Report on Financial Recommendations
To complete this task, you must: Access and review the Profit & Loss Statement and Cash Flow Statement of the workplace/organisation for the previous two financial years. Identify the name and year of the Profit & Loss Statements and Cash Flow Statements reviewed. Identify at least three significant issues in the reviewed financial statements. These are issues that affect financial performance of the organisation, such as income and expenses, profitability, statutory obligations, product pricing, cost structures, internal controls. Prioritise the identified issues for review and decision-making. Base your assigned priority on a logical order of importance, such as High, Medium, Low. Access and review the financial management processes of your organisation. These are the processes followed by the organisation to manage their finances. They include methods by which budgets are created, financial transactions (for example, invoicing, providing credit, collecting outstanding debts) are recorded, budget, and financial reporting is conducted. Identify the documents/sources reviewed for financial management processes. Evaluate the effectiveness of at least three financial management processes. Identify at least two advantages of following each process. Identify at least two disadvantages of following each process. Compare the advantages and disadvantages of following each process and judge whether the process is effective or not. Prepare at least three financial recommendations that achieve either or both of the following objectives: Address the significant issues in financial statements that you identified for review and decision-making. Improve the effectiveness of the financial management processes you evaluated. |
Explain how each recommendation achieves the objective(s). You must explain how your recommendations achieve the objectives. For example, by recommending an alternative financial management process you must explain how it will be more advantageous to the organisation. Prepare your draft report on financial recommendations, including the following: The name and year of the Profit & Loss Statements and Cash Flow Statements reviewed. At least three significant issues from the reviewed financial statements that you identified and prioritised for review and decision-making. Your evaluation of the effectiveness of at least three financial management processes. At least three financial recommendations that you prepared. Seek input from at least two relevant stakeholders in the organisation on the contents of your draft report on financial recommendations. Relevant stakeholders can be individuals or groups directly impacted by the financial recommendations you are making. Review Workplace Project Task 5 – Assessor’s Checklist before starting this task. This form outlines the following: Resources you are required to access to complete the task. All criteria your submission must address to satisfactorily complete this task. You assessor will discuss these resources with you, and the criteria outlined in this form prior to this assessment. Review the template you will use to complete this task. If you are using a template from your workplace/organisation, discuss with your assessor to ensure that the template covers all requirements that apply to this task. |
Submit your workbook responses and completed draft report on financial recommendations to your assessor. Include any supplementary documents/sources used to create the Draft report on financial recommendations, such as:
Printed or online sources relevant to statutory financial reporting requirements, including government websites Organisational financial reporting policies & procedures relevant to financial reporting requirements. Profit & Loss Statement and Cash Flow Statement of the workplace/organisation for the previous two financial years. Organisational documents such as policies & procedures relevant to financial management processes. You must also submit evidence of communication with at least two relevant stakeholders of the organisation seeking their input on the draft report on financial recommendations. Evidence must be at least one of the following: Email correspondence Meeting minutes Video recording of the meeting conducted with the stakeholders Important: Please block out any confidential organisational information in the submitted documents. |
Complete Table A in the following pages with the information identified in Part A of this task. You will need this later to complete Part B of this task. |
Date of completion of this task |
Table A |
Statutory Financial Reporting Requirements |
Names of documents/sources reviewed |
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Reporting Requirements |
Identify at least three statutory financial reporting requirements.
These are the financial reporting requirements mandated by the Corporations Act 2001 (Corporations Act) and other relevant laws that may apply to your organisation. |
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Organisational Financial Reporting Requirements |
Names of documents/sources reviewed |
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Reporting Requirements |
Identify at least three organisational financial reporting requirements.
These are the financial reporting requirements mandated by your organisation in their financial reporting policies & procedures. They are typically more detailed than statutory requirements and lay down internal policies and procedures that must be followed to comply with statutory requirements. |
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Learner Assessment Pack
Instructions:
Your assessor will review your submissions against the checklist below. This section is to be completed by your assessor. |
The learner has completed the Short Answer Questions in this workbook |
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Short Answer Questions |
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The learner has completed the Practical Assessments in this workbook and has submitted all the required evidence: |
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Workplace Project Assessment | ||||
Task 1: Review Financial Statements and Software | ||||
Workbook Responses | ||||
Table A |
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Table B |
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Supplementary evidence | ||||
Task 2: Develop Budgets | ||||
Profit & Loss Budget |
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Cash Flow Budget |
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Supplementary evidence
Specify evidence submitted: |
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Task 3: Confirm Management Literacy on Budgets, Reporting, and Delegations | |
Evidence of circulation of budgets
Specify evidence submitted: |
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Video recording of the discussion
Only if direct observation is not possible. |
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Evidence of discussion with managers and supervisors
Specify evidence submitted: |
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Supplementary evidence
Specify evidence submitted: |
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Task 4: Review and Analyse Financial Information | |
Budget Variance Analysis |
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Financial Transaction Risk Management Plan |
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Supplementary evidence
Specify evidence submitted: |
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Task 5: Report on Finances | |
Workbook responses |
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Draft report on financial recommendations |
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Supplementary evidence
Specify evidence submitted: |
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Learner Assessment Pack
Instructions: This section is to be completed by your assessor. |
Assessment Details |
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Learner |
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Course Code |
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Unit of Competency |
BSBFIN601 – Manage organisational finances |
Assessor Name |
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RTO |
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Short Answer Questions |
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Short Answer Question 1 |
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Short Answer Question 2 |
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Short Answer Question 3 |
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Short Answer Question 4 |
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Short Answer Question 5 |
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Short Answer Question 6 |
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Short Answer Question 7 |
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Short Answer Question 8 |
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Short Answer Question 9 |
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Workplace Project Assessment |
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Task 1: Review Financial Statements and Software |
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Task 2: Develop Budgets |
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Task 3: Confirm Management Literacy on Budgets, Reporting and Delegations |
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Task 4: Review and Analyse Financial Information |
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Task 5: Report on Finances |
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Context Details |
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Supervisor/Observer Verification Log | |||||
Supervisor/Observer Name |
Role in the Assessment |
Contact Details |
Date of Contact |
Supervisor/Observer verifies the learner’s submissions |
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Assessor’s Comments |
Remarks/feedback |
Details of further evidence required |
Please tick the appropriate box. |
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Comments and further action required are noted in the Learner Assessment Pack |
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Results discussed and agreed to by the learner
You have the right to appeal the outcome of your assessment. |
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The Learner is | Competent
Not Yet Competent |
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Assessor’s signature | Date signed | ||||||
I further confirm that I have verified the learner’s submissions by contacting the learner’s supervisor and/or observer whose names appear in the Supervisor/Observer Verification Log above. | |||||||
After reassessment, the Learner is: | Competent | Not Yet Competent | |||||
Assessor’s signature | Date signed |
Learner’s Comments |
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The signature confirms that I have submitted all my own work, and agree with the assessment decision and feedback. |
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Learner’s signature |
Date signed |
End of Document