Assignment 1ITECH 2250IT Project Management TechniquesDueDate: Week5–Friday5:00pm Weight: 10%This is an individual assignment. There is an expectation that no two submissions will be the same.ObjectivesThis assessment task relates to the following course objectives:· Observe real world information technology problems and apply projectmanagement principlesandtechniquestosolvetheseproblems;· Employ a systems thinking approach to identify critical roles andstakeholdersin informationtechnologyprojects;· Demonstrate decision-making processes to solve a range of informationtechnology project issues;· Utilise a range of organisational and self-management skills, emulating realworld practice of information technology project managers.· value the importance of effective communication to solve problems oninformation technologyprojectsTaskDuring the Project Initiation phase, an important artefact is the Project Charter. This artefact clearly indicates for the project team and all stakeholders the project objectives, scope and vision. In this assignment, you are provided with a case study project description below. You will create a Project Charter for this project that will be managed following the adaptive methodology of Agile Scrum. In a project managed using traditional project management methodologies, the Charter would be a document of just a few pages (around 4) formally outlining the key objectives, schedule and stakeholders. In an Agile project, this artefact would be displayed in the project team room.BackgroundAfter top management determines which projects to pursue, then it becomes important to notify the organisation about the projects. The Project Charter is used to authorise the project and nominate the project manager. The Project Charter formally recognises the project and provides a summary of the details of the project. CRICOS Provider No. 00103D Page 1 of 7
Assignment 1ITECH 2250IT Project Management TechniquesRequirementsFor this assessment task, students are required to create a Project Charter for the case study provided: The WOWS Project. The Project will be managed using the Agile SCRUM PM methodology. You (project manager – PM) have made a presentation about your proposed approach for developing the research report to the senior leadership committee meeting in order to get approval for the project. You presented a Business Case to the committee to secure their approval for this project. The Business Case includes many of the details that will form the Project Charter.Attheconclusionofthepresentation,thecommitteeauthorisedyoutoimplementtheproject.Toget the project started, you need to draw up a Project Charter as the formal authority for the project. The project sponsor has appointed you as the project manager. While preparing the Project Charter report, you need to express clearly the vision (why do this project), the mission (what is to be done), and the success criteria for this project.You will also need to:· Identify other stakeholders, in consultation with the sponsor;· Predict high level costs involved in the project;· Hire a team for the duration of the project; and· Devise a high level plan for the number of sprints involved in the project and the objective foreach sprintcycle.You may need to make other necessary assumptions in preparing the Charter but make sure these are clearly stated. (You may be creative with your assumptions to ensure that your submission is unique.)The Project Charter will be displayed on the wall in the project team room for the duration of the project and includes information such as:· Project title and date of authorization· Project manager’s name and contact details· Brief description of objectives and vision for the project· Summary budget· Success criteria for the project· Project scope· Summary scheduleo Start and end dates for each sprinto Milestones/objectives for each sprint· Summary of the project management methodology including:o Assumptions, constraints and expectationso Governance· Roles and responsibilities· Sign-off section for all stakeholdersAn initial template example for the Project Charter document is provided. CRICOS Provider No. 00103DPage 2 of 7
Assignment 1ITECH 2250IT Project Management TechniquesSubmissionPlease submit an electronic copy of the Project Charter based on the example Project Charter template provided in Moodle. Submit only via Moodle. Partner students please refer to your course lecturer for submission instructions. Please refer to the Course Description for information regarding late assignments, extensions, special consideration, and plagiarism. A reminder all academic regulations can be accessed via the university’s website, see: http://www.federation.edu.au/students/essential- info/publications/handbook CRICOS Provider No. 00103D Page 3 of 7
Assignment 1ITECH 2250IT Project Management TechniquesCASE STUDY—THE WOWS PROJECTThe WOWS (Web-based Oncological Working System) Project is a collaboration between the Centre for Multimedia Computing, Communications, and Artificial Intelligence Research (MCCAIR) at Federation University Australia and the Oncology division of the Western Gippsland Cancer Institute (WGCI) at the Western Gippsland Hospital (WGH). The director of the WGCI is Phil Smart and the director of the MCCAIR is Bill Bright. They have been appointed as the co-CEOs of WOWS. The project involves the migration of the division’s current predominantly paper-based clinical documentation system to an advanced digital solution that is better aligned with their goals of improving quality of care with increased efficiency and accuracy.Currently, a WGCI patient’s medical history of cancer (including a series of past and current diagnoses, treatments, and responses) is reviewed by WGCI doctors upon the acceptance of a new patient. The doctors then dictate their findings with a possible new diagnosis and suggested treatment for the patient. References to the electronic versions of these dictations, intake notes as well as patient demographic information are stored in the WGCI database. Paper copies of the intake notes, supporting documents and together with the patient’s demographic information from WGCI are consolidated in a ‘Patient File’. The Patient File is then used for analyses and discussions, and is updated as changes occur to the patient’s clinical information. Such a system has the following limitations:• Paper-based system makes discussion and communication about patient care difficult: Retrieval of patient’s information becomes difficult since a paper file cannot be accessed remotely. Understanding a patient’s condition involves shuffling through the various, and sometime voluminous, sheets of paper in the file and hence it is difficult to get a clear overview of the patient’s condition.• Inefficient process for synthesis and analysis of patient information: A system that stores information in a single, inaccessible paper file has inherent inefficiencies which can be addressed by making the system paperless. Electronic systems are easier to maintain, update and access and hence more efficient than paper-based systems.• Lack of centralized data repository: Since the patient’s information is not stored in a central location and accessible remotely it introduces the danger of inconsistencies and inaccuracies between multiple records. CRICOS Provider No. 00103D Page 4 of 7
Assignment 1ITECH 2250IT Project Management TechniquesThe WOWS Project intends to introduce a high level of efficiency into the current process of treating patients. Through this new process a patient’s clinical information and demographics will be entered into WOWS (by the physicians or their assistants). Softcopies of documents supporting the patient’s history can also be uploaded.All subsequent changes to the patient record will be made on the system which will be able to track changes to sensitive patient data. Through its web interface, the system will facilitate remote viewing, updating reporting and will facilitate analysis and discussions through an enhanced presentation of patient information.The benefits of these improvements will be as follows:• Visual Representation: Facilitates comprehension and discussion through an intuitive and dynamic graphical representation.• Accessible and updatable: Update and maintenance of accurate and integrated patient information. Easy access to multiple sources and types of patient information.• Centralized data: A centralized data repository allows for patient information to be retrieved from one location, limiting the need to consult other repositories. In addition, a centralized database allows for a one-step correction process in correcting data as needed.As a result, WOWS facilitates the easy retrieval of accurate information which can be used to perform detailed analysis and make faster and more accurate decisions that ultimately lead to enhanced service to WGH’s patients.WOWS strides to achieve these goals by providing a Web-based, database driven prototype system designed to meet the stated needs of the division’s specialists to document, summarize, and view a patient’s clinical history that is relevant to their treatment for cancer. This history takes the form of a chronologically ordered list of episodes that include diagnosis (es), the treatment(s) he or she has undergone, and the corresponding response(s). Each episode (event) is represented by a unique shape and color scheme for quick visual recognition of the event type. This primary functionality of WOWS is included in a module called View/Edit Patient Record. Other known modules include:· Interface — An appealing interface with efficient navigation. The interface will also serve as a portal to provide all cancer related information to doctors from both within the hospital and external source. CRICOS Provider No. 00103D Page 5 of 7
Assignment 1ITECH 2250IT Project Management Techniques· Login – Authenticates WOWS Users· Search for Patient Record – Robust Search with Wildcard Ability for Patient Records· Create Patient Record – Allows for the Input of New Patients into WOWS· Patient Record Report – Provides a Printer Friendly HTML Report of the Patient’s Clinical History· Log Out· User Administration· Reporting· Online HelpIt is hoped that the WOWS prototype developed in 6 months provides WGCI with the basic functionality they require so that it can be deployed within the department soon after delivery of the source code. The budget for the project is $700,000.During the project management, you may make assumptions if it’s necessary, e.g., tasks may be required but not explicitly listed; to breakdown certain relatively larger tasks into a number of smaller subtasks for better management etc. CRICOS Provider No. 00103D Page 6 of 7
Assignment 1ITECH 2250IT Project Management TechniquesAssessment CriteriaStudents work will be assessed as outlined below:· Project Charter shows clearly that you understand the project outlined in the case study· You have provided estimated budget and project objectives for each sprint cycle· adheres to academic writing standards and evidence of quality written expression as outlined in theuniversity General Guide to Writing and Study Skills and General Guide to Referencing: Assessment Feedback Student No.Project Charter CriteriaMarker: Date: Marking Scale Maximum Poor ExcellentMarks XXXXXXXXXXmax · Project title and date of authorisation· Project manager’s name and contact details· Brief description of vision, objectives, and the business requirements or justifications for project· Summary budget· Success criteria for the project· Project scope· Summary schedule showing at least 3 sprint cycles- Start and end dates for each sprint- Milestones for each sprint- Objectives for each sprint· Summary of the project management methodology including- Assumptions, constraints and expectations- Governance XXXXXXXXXX · Roles and responsibilities 5· Presentation including: –Total Mark Total WorthComments:Sign-off section 3 Clear Layout appropriate for team room[50 marks] [10%] CRICOS Provider No. 00103DPage 7 of 7